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How to Synchronize Calendars From Two or More Google Workspace Accounts

With my publication and consulting firm, I have an issue where I’m operating two Google Workspace accounts and now have two calendars to manage. While I could share and see each calendar on the other, I also need to show times from each calendar as busy. I searched for any solution… and the only way I could do it was to invite the other account to each event, which is pretty ugly and could lead to confusion with clients.

Even more important is that I have self-scheduling applications for each calendar. This has resulted in multiple meetings being scheduled in conflict that I’ve had to reschedule. It’s a bit frustrating. I wish that Google Workspace offered the ability to subscribe to another calendar and have it defaulted as busy on the primary calendar.

My search resulted in a fantastic solution, SyncThemCalendars. With the platform, I could add two synchronizations… from each account to the other:

Add google calendar synchronization

Why Synchronize Your Calendars?

There may be many use cases for this functionality. You may want to block time on your work calendar based on your private/personal calendar. You may want to copy all events from the team calendar to your personal one. Or perhaps you’re a freelancer working with several different customers and want to somehow coordinate your work.


The account allows you to sign up with a primary calendar and synchronize up to 5 calendars. Even better, you can customize the calendar details, including:

  • Summary
  • Description
  • Location
  • Visibility
  • Availability
  • Reminder – default is cleared since that would result in both calendars sending you a reminder.
  • Color – especially helpful, I can have each calendar entry identified with a specific color.

It’s a great little web application and inexpensive for an annual contract. I’m sure it will save me more than it costs in the long run.

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Douglas Karr

Douglas Karr is the founder of the Martech Zone and CEO of DK New Media. Douglas has helped dozens of successful MarTech startups, has assisted in the due diligence of over $5 bil in Martech acquisitions and investments, and continues to assist companies in implementing and automating their sales and marketing strategies. Douglas is an internationally recognized digital transformation and MarTech expert and speaker. Douglas is also a published author of a Dummie's guide and a business leadership book.

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